First, I wish to announce that, after heaven knows how many plays, I have reached “first down”! Yep, a little over 10 yards woven. I cheerfully admit that football players do it a lot faster than I did, but they’re running, not weaving!
Someone asked me, a couple blog posts back, whether I use Microsoft OneNote to track my weaving. The answer is 50% yes. I do use (and love!) OneNote, but I don’t use it for my weaving. The problem (for me anyway) is that I have lots of different files for each project, and while OneNote is great for taking and organizing notes, you can’t gracefully tuck Fiberworks PCW files, spreadsheets, and full size .jpgs into it.
So instead I create a file folder for each project. Each file folder contains:
- the spreadsheet file used to calculate warp requirements, weft requirements, and dye formulas
- Any drafts associated with that project
- Original-size images AND reduced size images for each photo of the project-in-progress
- Anything else related to the project.
If it’s a big project, like the wedding dress, I may split it up into multiple folders. For example, the wedding dress file directory looks like this:
Muslins and patterns
As I go, I’ll add directories for the coat, etc.
I have my weaving directories organized like this:
1- In progress
Waiting in the wings
(planned but not yet started projects)
(projects I’ve already finished)
The reason for the “1” at the start of the “In Progress” is just to put it at the top of the folder. I use those folders all the time but rarely use the others, so it’s important to be able to find stuff quickly.
This organization scheme works for me because I’m not a prolific weaver. It might (possibly) be less viable if I were weaving a shawl a week for 20 years, but it works for me now. (I might add that I have another folder simply for experimental drafts.)
If I need the written history of a project, I refer to my blog. 🙂
Now, about OneNote. I use it primarily for two things: to record my chocolate experiments, and to keep track of Weavolution doings. It is unparalleled for organizing notes, IMO. For Weavolution, I have several section tabs – one for development meeting minutes, one for business meeting minutes, one for potential new features, one for a development to-do list, etc.
Inside each section tab I have pages and sub-pages. What I’m currently using it most for is tracking what the developers need to do and what they’ve already done. Inside the developers’ to-do section, I have a page for “Not yet sent to developers” where I file all the non-urgent bugfixes, new features for estimation, etc. that I’m aggregating before sending to them.
To make tracking individual items easier, I put each item in its own subpage. When I need to send stuff to the developers, I just export the “Not Yet Sent” page and all its subpages to a Word document, and send it off to the developers. Then I move all the subpages to the “In Progress” page. When the developers come back with estimated fix dates, I add the fix date to the title of the page (so it shows up in the tabs and I can track it). If the date passes and I haven’t heard that it’s been fixed, I move the page to be a subpage of “Need to discuss”, and then I know I need to bring it up at the next meeting with our developers.
And so on. It’s been vital to the development of Weavolution – I literally couldn’t function without it. I highly recommend it for tracking information, to-do lists, etc.
(After reading through the notes on OneNote a little more, I see that you can indeed embed files into it. I’ll have to think about whether I want to use it or stick with my file folder system…I am intrigued by the idea of tracking all my weaving projects in it! I do love the software…so I will experiment a little more and report back my findings.)